Company Settings

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New Add-On

Name *

Description

Price ($) *

Scaling *

How this add-on multiplies when the trip's bus / passenger / day count changes. Re-applied automatically when you adjust vehicle count in Trip Book.

GL Code

Revenue account code for bookkeeper export. Pick from your chart (Billing → GL Codes) or leave blank.

Sort Order

Active (show in calculator)

New Per-Diem

Name *

Description

Amount ($) *

The per-unit rate before the multiplier is applied.

Multiplier rule *

Drivers = num_vehicles × 2 if relief driver, else num_vehicles.

When does this apply?

Gating condition — multiplier rule still controls how many units apply once the trigger fires.

Location(s) — comma-separated

Per-diem fires when any trip stop address contains one of these strings (case-insensitive).

Trip type(s) — comma-separated

Per-diem fires when trip.trip_type matches one of these values.

GL Code

Expense account code for bookkeeper export. Optional.

Sort Order

Auto-apply on multi-day trips (pre-checks the box in trip calculator)

Active (show in calculator)

New Driver Type

Name *

Description

Required endorsements (informational)

CDL endorsements drivers in this type typically hold (P=passenger, S=school bus, H=hazmat). Display-only; doesn't gate driver assignment.

Sort Priority

Active

New Subcontractor

Carrier name *

Phone

Email

Notes

Active

New Pay Group

Name *

Name it for the work, not the person: Charter Hourly, School Bus Shift, Long-Haul Per-Mile.

Description

Pay Model *

Hourly Rate ($/hr) * 🔗 Linked to Trip Pricing

My cost to bill differs from what I pay drivers

Unchecked = this rate mirrors Trip Pricing → Driver Hourly Rate. Both the trip calculator (quote cost) and payroll (driver wage) read this single number. Check the box only if your billed-cost and paid-wage are different.

Clock Starts At

Most-disputed payroll setting in motorcoach. Pick the event that starts paid time.

Clock Stops At

Unpaid Meal Break (minutes)

Split-Shift Premium ($)

Day Rate ($/day) *

Overdrive Threshold (miles)

Industry norm for entertainer coaches: 451 mi triggers an extra full day's pay. Leave blank if you don't pay overdrive.

Half-Day Threshold (hours)

Rate per Mile ($/mi) *

Hourly Floor ($/hr)

Pure per-mile with no floor is rare in coach — most operators guarantee an hourly minimum so drivers don't get stuck in traffic for free.

Annual Salary ($) *

Overtime & Universal Settings

Daily OT Threshold (hours)

Weekly OT Threshold (hours)

Federal MCA exemption removes OT for most interstate drivers; CA/NY/WA/MA force it back in. Confirm with your payroll provider.

OT Multiplier

Minimum Guaranteed Hours

Holiday Multiplier

Training Pay Rate ($/hr)

Wash / Detail Rate ($/hr)

Shop / Repair Time Rate ($/hr)

Sort Priority

Active

New GL Code

Code *

Account Name *

Account Type *

Sort Order

Notes

Active (show in pickers)

New Training Level

Level Number *

Integer rank. Level 0 = in-training; Level 1 = cleared to drive solo. Higher numbers are senior tiers. Must be unique per tenant.

Title *

Description

Badge Color *

Requires admin sign-off to attest

Criteria (advanced — raw JSON array)

Displayed under the level in driver-facing UI. Leave as [] if there are no listed criteria.

Add Vehicle

Create New User

Email

Display Name

Role

Link to existing personnel record (optional)

Required for drivers/mechanics/cleaners to appear in the app. Only employees without a user account are shown.

Password

Reset Password

New Password

Password has been reset to:

Transfer ownership

The owner is the protected master account. Transferring hands that protection to another admin; you remain an admin afterward. This cannot be undone by anyone but the new owner.

New owner (active admins only)

Add Document

Name *

Description

URL / Path *

Version

Confirm Send

Review before sending. This cannot be undone.